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Update RANK from
(COHI/CLIS): Enter COHI to update RANK
from Course History records. Enter CLIS to update RANK from Class List records.
When you enter COHI, the program first goes to the RANK screen and blanks out
the cumulative GPA, rank information, etc. so it can start over. Also, the
program follows what you have specified in the COHI Information box and ignores
the CLIS Information box. |
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School Year:
If you are updating RANK based on COHI
records, this field tells the program to include any courses in COHI with the
specified school year AND BEFORE. When updating RANK from CLIS, this field
tells the program the CLIS school year it should look for. |
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Term/Rpt Prd:
If you are updating RANK based on COHI
records through the end of a school year, enter the highest term and reporting
period defined in P105 and P106. If you are updating RANK based on COHI records
through the end of the first semester, enter the appropriate term and the
highest reporting period in that term. If you are updating RANK based on CLIS
records at the end of the first semester, enter the appropriate term and the
highest reporting period in that term. |
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Grade range:
Enter the range of grades to be included in
the batch job. This is the current grade of the student on STUD, not the grade
in which they took the course on COHI. Leave blank by pressing DELETE/BS key to
get all students. |
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Rank Inactive
Students (Y/N): Enter Y if inactive
students should be ranked. Enter N if inactive students should not be ranked.
Status J for your vocational students is considered an Active status and will be
included when you say N to this prompt |
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P123 Version: Enter a version number to indicate the GPA calculation to be used. Version numbers are defined on P123 - Grade Point Average Calculation. The P123 parameter table is only used when you update from CLIS. COHI INFORMATION· Use Term, Final or Exclusively Final Data (T/F/E): Enter T to calculate student ranking information using all term marks indicated in COHI. Enter F to calculate student ranking information using final marks in COHI. If a course does not have a final mark, the program will use the term marks. Enter E to calculate student ranking information using final marks indicated in COHI. When you enter E for exclusively final data, courses without final marks are not included in the GPA ranking. CLIS INFORMATION· Update "New Cum" (N) and Roll "Prev Cum" Forward OR Update "Proj New Cum" (P) for Interim Rpt Prd (N/P): Enter N to update RANK based on CLIS records in the highest reporting period of the term specified above. Enter P if you are calculating a projected New Cumulative GPA for an interim reporting period. · Students with No CLIS Records Include in Ranking? (Y/N): Enter Y to include students without CLIS records in the ranking. Enter N to exclude students without CLIS records from the ranking. Enter Y to include your vocational students that have only COHI records transferred in the GPA and ranking. · Delete If Not Included? (Y/N): Enter Y to delete all previous RANK records for students not being ranked. Enter N to retain previous RANK records for students not being ranked. |
INCLUDE/EXCLUDE CONTROL
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For COHI Use Standard/Difficulty Points: Enter 'S' to use only standard points in the GPA calculation from P109. Enter 'D' to include difficulty points from P144 - Difficulty Point Scales in the GPA calculation. |
· MISC Subscreen: Field Number: Value of: Enter a MISC subscreen number, field number and corresponding value to process only specified students.
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Exclude Data
Flags: Enter up to five separate
one-character fields to exclude students from ranking. These fields are defined
by the school/district. If a data flag specified on the screen matches the same
data flag on a STUD record, the student is excluded. Data Flag 2 has been defined with an R for
you to utilize when excluding students from rank. Data Flag 3 has been defined with an H for you to utilize when
excluding students from Honor Roll.
R325 – Student GPA Ranking Report
This report is used to generate a list indicating each students’ ranking information as indicated on RANK screen. Prior to submitting this report, B117 – Student GPA Ranking Update must be processed to calculate each student’s GPA and rank for the applicable term and reporting period.
· Grade: Enter a grade level, as defined in P104, to indicate the grade levels to be included on the report. Leave this field blank (press backspace/delete key) to include all students regardless of grade level.
· School Year: Enter a two digit school year to indicate the current school year as defined in P302. Only those students whose school year in STUD matches this school year will be included on the report.
· Term: Enter a term, as defined in P105 to indicate the term you are producing the report for.
· Reporting Period: Enter a reporting period, as defined in P106, to indicate the reporting period you are producing the report for.
· Exclude Data Flags: Enter up to five separate fields of one character each as defined by school/district. These flags are used to exclude students from ranking. If one of the flags matches the same data flag on any given STUD, the student will be excluded.
· Status: Enter a status code, as defined in P115, to indicate the status of all students to be included on the report. Leave this field blank (press backspace/delete key) to select all students regardless of status.
· P115 External/System Status: Enter “E” or “S” to indicate whether the above status code is defined in P115 as an external or system status code. This field must be entered regardless of whether or not a status code has been entered above.
· Sequence Control: Sorted in order of corresponding number.
· Print Only Students with Misc Subscreen Number/File Number/Value of: Enter a subscreen and field number as defined in MISC. As well, enter up to ten different values. Only those students who have one of the specified values defined in the applicable MIS subscreen/field number will be included on the report.
Definition of Report Ranking Columns
OLD CUMULATIVE: This column represents the students’ ranking information based on course history and/or class list data prior to the current term. It is taken from the RANK field “Cumulative to Date”.
CURRENT: This column represents the students’ ranking information for the term and reporting period you are producing the report for.
CUMULATIVE TO DATE: This column represents the students’ cumulative GPA. Current is added to Old Cumulative to produce the Cumulative to Date Ranking information.
YOUR B117 and B118 Setup
Below is a blank B117 requesting screen. Fill in this screen the way you would run B117 at the beginning of the school year at your building.
BEGINNING OF YEAR
Below are blank B118 and B117 requesting screens. Fill in the screens the way you would run the programs at your building at the end of the first semester. You may run B118 and B117 once each, or you may run B117 twice without running B118.
END OF 1ST SEMESTER
Below are blank B118 and B117 requesting screens. Fill in the screens the way you would run the program at your building at the end of the school year.
YEAR END
SIS SCREENS
In this section, we'll introduce you to some screens that you may not be aware of. These screens are useful and may make day to day tasks easier as you learn the software.
ACHI - STUDENT ACHIEVEMENTS
The ACHI screen displays (can only access in DISPLAY mode) student marks and class attendance information. Records are displayed from CLIS - Class list records, COHI - Student Course History records, or both depending on your selection. If displaying class list information, you have the option of displaying all records for a student for all reporting periods or only the latest class list records. Class attendance information is displayed form CLIS.
HIST - STUDENT HISTORY SCREEN
The HIST screen displays a summary of course history information from COHI. Records are summarized in one line per course. Once the student's ID is entered, or the student is found by a name search, the system gathers the records, and displays them in 132 character format. Your screen is automatically formatted to condense the print. Once exiting the screen, it is reset to 80 characters. This is a good way to check a student's transcript without printing it out.
RANK - STUDENT GPA RANKING INFORMATION
The RANK screen is used to display information pertaining to a student's ranking in the class. GPA can be calculated for current cumulative GPA, previous cumulative GPA, and a projected New Cumulative for the interim periods. In addition to GPA information, credit information such as attempted credits, earned credits, weighted points, is also displayed on the screen. The student's ranking in the class and the number of students included in ranking is displayed also. Update information shows the date the information was updated so you can tell how current it is. This information is created when B117 is processed to update Rank. It can also be manually updated, however, any manual updates would be overwritten by processing of B117.
If RANK is updated manually, the next time B117 is processed, this will wipe out any manual updating done. GPA is recalculated based on all COHI records on file or CLIS records, depending on the method used to update it. This information is also printed on report cards, transcripts, and permanent record labels.
