03/27/08        

Printer Management

Instructions to print a report or file from Printer Management (PM). 

To accommodate some REPO reports with multiple columns of data and to print some SIS labels, it may be necessary to print them from Printer Management instead of from the MGMT screen in SIS.  Printer Management is located on the Main Menu outside of SIS.

 

Guidelines for printing reports, REPO's, and labels from MGMT in SIS or from PM outside of SIS:

PRINTING GUIDE

PRINT FROM MGMT IN SIS

PRINT FROM PM OUTSIDE OF SIS

bulletMost Reports
bulletREPOS that require 10
Characters per Inch (CPI)
bullet R700 – Report Cards
bullet R701 – Schedules
bullet R702 – Transcripts
bullet REPO’S that require 16.5
Characters per Inch (CPI)

SIS FILE EXTENSION TABLE

Type of Files Created in SIS

File Extension

Reports
REPO Files
Label Files
Letters or Other Files

 .PRT
.TAR
.LBL
.FRM

To print labels from MGMT in SIS the settings need to be:

bullet8 lines per page
bullet8 lines per inch
bullet10 characters per inch

PRINTER MANAGEMENT LAB

COMMAND PROMPT

ACTIONS/EXPLANATIONS

C REPO

Generate a REPO report.  For the purposes of this exercise, create REPO CRSE-version 04 to create a course curriculum listing.

D MGMT   

Displays the report screen in SIS.  Check that the REPO report completed processing.  REPO reports create two lines of data on the MGMT screen.  The first line contains the submission parameters.  The second line is the report file and always prints at 10 characters per inch (cpi).

D PQUE     

Displays the printer screen in SIS that lists printer names in your building.  Before exiting SIS record the name of your printer.
 

BYE

 Exit from SIS.

PM

 Select Printer Management (PM) from the Main Menu screen outside of SIS.  
 

DIR

 Select number 4, "DIR List Available Reports/Documentation," at the Printer Management menu to view directory of files and locate the REPO report filename.
 

T

 Select T for TODAY at the prompt "Do You Wish To Print A Directory of Reports (R) or Documentation (D) or Files created TODAY (T) (R,D,T, or Press <CR> To Abort Selection): T"

<Enter/RETURN>

Press the <RETURN> key to print a directory list of filenames on your monitor screen at the prompt "Enter Printer Name, Or Enter <CR> to Print to Screen, Or Enter E to Exit: "
 

Note - If you use Reflections software, you can copy and paste the report filename from the list of filenames in your directory with the Edit-Copy-Paste tools:

Edit-Copy

 Highlight the filename of the REPO report with the .TAR extension using your mouse (CRSE04071.TAR).  Use the  Edit, Copy command from the Windows toolbar to save the name of the file. 
 

Edit-Paste

 Use the Edit, Paste command from the Windows toolbar when you are ready to paste the filename into the "Enter the Filename" field in the PRT or HPSLV screen.
 

Directory DISK11:[MDEC.MDECR] Screen Copy

CRSE04071.COM;1 3 24-JUN-2002 08:09:37.19

CRSE04071.LOG;1 2 24-JUN-2002 08:09:37.23

CRSE04071.PRT;1 5 24-JUN-2002 08:09:37.66

CRSE04071.TAR;1 95 24-JUN-2002 08:09:37.80

CTRL-Z

 After you copied the filename, select CTRL-Z to quit the directory and return to Enter Choice prompt.

PM

 At the Enter Choice prompt, type PM to return to the Printer Management menu.



PRT
 

HPSLV

 At the Enter Choice prompt:

Enter PRT IF PRINTING TO A LINE PRINTER
1.  PRT Print Report/Documentation

Enter HPSLV IF PRINTING TO A DESKTOP/SLAVED PRINTER.
11.  HPSLV Print to HP DeskJet Slaved Printer
 


PM MENU SCREEN



 

Print A Report/Documentation Screen

Use the TAB KEY to navigate to the next field (do not use the Return key).

Enter the fielname: Edit/Paste or type the report filename
Enter the printer name:  Type printer name from PQUE screen in SIS
Number of copies:  1
Enter the form number:  00  (or appropriate form for report)
Print Quality:  DRA
Horizontal Pitch:  16.5
Vertical Pitch:  6
Font:  1



 

PM Screen Navigation Tips

Use F12 KEY to go back to the previous field.

Use F10 KEY to exit the screen.

Do NOT use the number keypad when entering numbers.  Use the alpha-side of the keyboard to enter numbers in the Printer Management screen.
 

HPSLV SCREEN COPY EXAMPLE

Edit/Paste the report filename in the $_File: field.  Press the Return key to accept the default value (in brackets <>) for

Menu: PM (Printer/MDECA Created Utility)

Enter Choice: 11

TO EXIT PRIOR TO PRINTING - HOLD DOWN CTRL KEY AND PRESS THE LETTER 'C'

$_File: CRSE04071.TAR

$_Copies <1>:

$_Enter Pitch 10, 12, 16, or 16.5 <10>: 16.5

$_Enter Vertical Pitch 6, or 8 <6>:

$_Are you printing 4 x 6 cards <N>:

$_Do you wish to print letter-quality <N>:

At the last  field, the report will automatically begin printing to your slaved printer.

To Abort the Current Print Job:

bulletAt the Enter Choice prompt, type PM to return to the Printer Management Menu.
bulletSelect   #8. ABO Stop Current File from Printing to abort the print job.