REPORT CARD CHECKLIST

PRELIMINARY PROCEDURES

q     INTERIM GRADES ERASED

If you did interim reporting, it is imperative that you have called to have those grades erased.  Interim grades are stored in the same reporting period (bucket) as report card grades.  Check this by going to CLIS screen and displaying the reporting period that you will be loading for grades.  This reporting period should be blank.  Only ‘withdrawal grades’ should be present (for those who dropped the course).

q     STUD – Parent/Guardian and Address

If using the values from STUD for the mailing address and parent name on grade cards, verify these fields are up-to-date.

OR

q     PADR – Parent/Guardian Address

If using PADR to produce multiple grade cards for students, check PADR addresses and mailing codes.  R700/Student Grade Card Formatter can produce an additional grade card for students who have a PADR record(s) if the mailing code is A.  PADR is used to store additional parent/guardian addresses for students.  PADR can be verified by running the REPO report PADR version 1.

q     CRSE file accuracy should be verified – use REPO report CRSE version 2.

            Credit Value

            In Cum GPA (Y/N)

            In Cum Credit (Y/N)

            In Honor Roll (Y/N)

            Update History (Y/N)

  NOTE: No two courses should have the same course abbreviation.

q     P123 – GPA Calculation

Verify that this screen is set up and contains the correct keywords for your method of GPA calculation.  The 4 most commonly used GPA calculations are:

 

 STDPTS * CREDITS                                     STDPTS * CREDITS / TERMS

         CREDITS                                                     CREDITS / TERMS

 

 DIFPTS * CREDITS                                       DIFPTS * CREDITS / TERMS

         CREDITS                                                    CREDITS / TERMS

Middle Schools:            STDPTS      
                                   CRSECNT

q     P301 – Class Periods Possible / P310 – School Calendar

Verify that these screens are set-up and make any necessary corrections for missed school days due to snow, fog, etc., using the following procedures: 

Enter C P310 to change the school calendar.  Enter the line number and use the arrow keys to move to the day school was cancelled.  Use the delete (backspace) key to remove the X. Decrease the ‘ACT NO. DAYS’ columns on the right side of the screen, by the number of days school was cancelled for that month.

q     GRADEDATES

This program modifies the starting and ending dates for each grading period on the report card formatter. These dates are used to calculate the days present field, which prints on the report card.

This program checks P301 for the number of  days in each reporting period.  The program then uses this data along with P310/School Calendar to determine the starting and ending dates for each reporting period.  The program will display the new dates on the screen and ask you to verify that they are accurate.  If you answer Y, the program will move the new dates to P705/Report Card Formatter Attendance Fields.  If you answer N, the program will NOT update those date fields.  You can check P310 and P301 for errors, correct them, and then rerun the program.

To run this program, choose GRADEDATES from the SIS_Local menu.

q     P401 – Free Text Message

Update the free text message for this reporting period.  If you have no message this time, be sure to delete the previous lines.  Message can be up to 5 lines with no more than 60 characters per line.

q     P177 & P176

If printing Honor Roll Messages on grade cards, verify that the messages are correct and honor roll cutoffs accurate.