Revision Date 07/09/02    

 

Chapter 15-A: CGRP Class Group Master 

15.2          Additional Notes for CGRP/Class Group Master Schedule

CGRP is used to define classes for a group of students who stay together for some or all of their classes.  When a student is assigned to the group, he is automatically assigned to all classes within the group.  Alternatively, students can be assigned to part of a group through manual assignment to specific group courses using SCHE-On Line Scheduler, or REQU-Student Course Requests.  All courses in a group must be defined on CRSE (Courses) or P501 (Artificial Courses) before entering course information is on CGRP.  Process and print the R407--Class Master Schedule listing-- after all course meeting information is entered.

When buildings begin scheduling preparations, group ID’s can be added to the CGRP screen in SIS before the courses associated with the group ID have been defined on CRSE, P501, or added to the group definition in CGRP. ( NOTE:  CGRP ID's must be unique; you cannot use a group ID that is already defined in CRSE or P501). This permits schedule requests to be added prior to scheduling.  However, before running the B108 batch-scheduling program, the courses that belong to the group must be added in CGRP.  And before they are added to the group definition in CGRP, individual courses belonging to the group must be defined in CRSE or P501 .  The same course numbers that are in the group may also be on the Class Master Schedule (CMST), but they must have different section numbers.

Some other common uses for groups are:

1.                  You may have a situation where if a student is in one class, he must also be in a particular section of a different course that is opposite the first class.  For example an Art/PE combination of courses that meets on alternate days all year.  If a student has Art on Monday, Wednesday and Friday during 4^th period, you want him/her scheduled into PE on Tuesday and Thursday during that same period.  By  giving him a request for the Art/PE group, he will be assigned to the alternating sections automatically.

2.                  You are a semesterized school but you have a couple of classes that are only taught for one nine week period each.  By using CGRP and scheduling the courses in the same term, but on alternate days, you can schedule the students into all the necessary classes.

 

 15.3          An Example of CGRP

The following is an example of a Course Group.  Please refer to this example as you read through the description of each of the group elements.

 15.21        CGRP Elements

School Year – Enter the school year in which the group will be offered.

Group ID – Enter up to 6 characters to indicate the group ID.  The group ID must be a unique number (number/letter combination).  It can not be the same number as any course defined in CRSE or P501.

Text – Enter up to 15 characters of text to indicate the group name associated with the group ID.

Demand – This is a display only field, which is updated by the scheduler.  It indicates the number of students who have outstanding requests for this group that could not be filled due to capacity restrictions or conflicts.

Seats Available – This is a display only field which indicates the number of seats available for those students requiring all classes within the group.

Section – Enter a section number.  Up to 99 sections may be defined for each group ID.
 

CLASSES

Course – Enter a course ID, as defined in CRSE or P501, to indicate the course the class meeting information is to be defined for.

 Section Number – Enter a section number.  Up to 99 different sections may be defined for each course ID.  The section number entered here may not be repeated in CMST.  Sections of any CRSE must be exclusive to either CMST or CGRP.

Course Text – Course Text is displayed for verification from CRSE or P501 depending on where the course is defined.

Terms – Enter up to four terms (depending on the terms your school is set up for) to indicate the terms that the corresponding section meets in.

Capacity – Enter a number to indicate the maximum number of students that can be scheduled into this section.

Filling Totals – These are display only fields that are updated by the system as students are added or dropped from a course section.
 

CLASS MEETINGS

Terms – Enter a term as defined on the P105.  Each term that this class meets in (under CLASSES/Terms) must be defined separately indicating all corresponding class meeting information (days, blocks, teacher and room)

Days – Enter the cycle days during which this section meets (MTWRF).  If it meets only Monday and Friday, then enter M followed by three spaces, then F (M   F).

Periods – Enter up to two periods to indicate the period range that this course section meets in.  If a course meets from period 3 through period 5, enter 3 in first period field, then the <Return> key, and enter 5 in the second period field.  If a course meets period 3 AND period 5 (not period 4), enter separate lines for each one.

Teacher – Enter the teacher code to indicate the teacher who will be teaching this course section.

Room – Enter the room number in which this course will be taught.

 

15.22       CGRP and REQU

If you use the REQU screen to manually assign a request for a course group, once the request is assigned it will appear as follows:

             REQU screen sample displaying manually assigned request

 

            SCHE screen sample displaying manually assigned request