03/27/08         

 

EARLY GRADUATES

 

Below are the steps to follow at the end of first semester when coding for an early graduate.

 

1.  Leave their status as active on STUD; DO NOT  withdraw this student.  This will include these students  in class rankings, letters, labels, and EMIS graduation processing.

 

2.  On SIS Screen SCHE, use option 9 to Drop Current REQU and option 10 to Drop Current CLIS records.  Select option 7 to save the changes you made to the student's schedule.  This will keep these students off of future class lists.  However, first semester marks will remain and will post to COHI when B118 runs.

 

 

 

3.  OPTIONAL - To remove early grads from homeroom attendance lists if you do attendance by homeroom or if you want to track the early graduates in SIS, create a homeroom in SIS for early graduates.  For example, you could call this homeroom EG for early graduates and then change their homeroom field on STUD to EG.

 

Steps to Create an Early Grad Homeroom in SIS:

 

    1.  Create a TEAC record for EG (Early Grad)

 

 

    2.  Create a ROOM record for EG (Early Grad)

 

 

 

 

    3.  Create an HRMS record for EG (Early Grad)

 

 

    4.  Enter Homeroom EG on the early graduates STUD record.

 

 

EMIS

 

EARLY GRADUATES: Seniors who finish the end of the first semester (3.5 year graduates) need their information updated in EMIS – AFTER THE SNAPSHOT – in order to report them correctly in EMIS and have them in SIS for yearend class rank, labels, etc. These students have been carried as Active in SIS for the second semester for yearend/building purposes. After the snapshot you need to update two fields in the yearend database: 1) the withdrawal date to the actual date the student finished (usually around January 19th) and; 2) you need update the Days Attended field by subtracting the second semester number of days from the total in the Days Attended field that was updated by ATTUPDEMIS  (absences should not change).  The other graduation fields have already been updated correctly from UNCLEMIS (after STUD_GRAD) and EMIS_GRAD. These students will be treated the same as any other senior when it comes to the summer SIS/EMIS cleanups.

 

 

EMIS-GRAD